Abandon Reclamation
Reversal of a reclamation request when the reclamation request is an error or when no further reclamation action is needed because SSA has recovered the outstanding amount.
Available Check Cancellation (ACC)
An ACC is a canceled unendorsed check the Department of the Treasury (Treasury) has in its possession. Treasury credits these funds to the Social Security Administration (SSA).
Due to the functionality of the Treasury Check Information System (TCIS),
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Treasury also posts an ACC when SSA inputs an Electronic Funds Transfer (EFT) nonreceipt.
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Treasury creates a "false" replacement check in TCIS and cancels the check immediately.
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Treasury never issues a replacement or courtesy disbursem*nt check for a direct deposit non receipt input.
Canceled
Treasury uses the term canceled to mean:
1.
Claimant, post office, or SSA field office returned an unendorsed check,
2.
Financial institution returned a direct deposit payment, or
3.
Treasury credited a payment back to SSA when SSA placed the non-entitlement or stop payment action on a check still outstanding at the time of input.
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Adjudicates and settles check claims for and against the U.S.,
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Receives and responds to all claims inquiries requesting financial information about government checks,
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Processes requests and maintains the status of checks,
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Provides check photocopies, and
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See AlsoDisability CompensationAP Decision Notes: What to expect in the Washington, DC, primaries - WTOP NewsDeadline arrives for claims in Archdiocese of Baltimore’s bankruptcy case - Catholic ReviewMichael A Impaglia III et al v. Karen M Watson, 800541/2024, 4 (N.Y. Sup. Ct., Erie County Jan. 31, 2024)Makes forgery or handwriting determinations based on the date of the check, see GN02401.910.
Check
Refers to an SSA/SSI payment issued by Treasury via paper check
Claims Package
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Generates the claims package because of a permanent stop (e.g., A-Stop, B-Stop, C-Stop, etc.) input on a particular check. It consists of the FS-3858 (Claims Document), FS-1133 (Claim Against the United States For the Proceeds of a Government Check), and check image.
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Sends claims packages generated by A, B, F and G-stops to the PC for Title II and to the FOs through the Divisions of Benefit Certification and Systems Analysis (DBCSA) for Title XVI.
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Mails claims packages generated by C-stop directly to the claimant.
The claims package is available for printing in TCIS. The FO and PC can print the package one time. After one print, the FO may contact the Regional Office through normal communication (vHelp) or Treasury at 855-866-0151 to get a claims package. The PC should contact their OAS Staff if a second print is required. The claims package is available for print until Treasury receives the completed FS-1133.
Credit
A credit represents the returned funds Treasury sent to SSA for:
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Uncashed checks,
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Returned checks or EFT payments,
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1184 stop payment actions, or
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Reclamations.
Disposition Codes
Also known as process message. See definition under Process Message.
DBCSA is:
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A section within SSA that handles any Title XVI exceptions received from the data transmitted between SSA and Treasury.
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The central point for the receipt and distribution of Title XVI claims packages.
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Responsible for the daily and monthly certification of payments released to Title II, Title XVI, and Title VIII claimants.
Due or Entitled
When a check or EFT payment is due and payable to a beneficiary, recipient, or his or her estate.
Erroneous Death Termination
Occurs when incorrect death data is transmitted to a Title II or Title XVI record.
E-stop
Stop-code used for non-entitlement of a check or EFT payment due to the death of the recipient or beneficiary. Also known as a reclamation request.
Bureau of the Fiscal Service (Fiscal Service)
Fiscal Service is a bureau within Treasury that
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Is responsible for overseeing the disbursem*nt of Federal payments, reconciliation and claims processing of all Treasury checks.
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Oversees the Government’s cash flow, collects Federal revenues, and
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Provides centralized debt collections services and Government-wide accounting and reporting.
The Check Claims Branch (CCB) and the Questioned Document Branch (QDB) are part of Fiscal Service.
FS-133 (Form)
Notice of Reclamation sent to FIs by Treasury because of an E-stop input. See GN 02408.626 and https://fiscal.treasury.gov/files/reference-guidance/green-book/greenbook-chapter5.pdf Section 3.B. page 5.12.
FS-135 (Form)
Used to notify SSA when Treasury debits a financial institution’s (FI) Federal Reserve Account for the reclamation amount . Debit of the FI’s Account that documents the debit by Fiscal Service of the banks Federal Reserve Account for the reclamation liability amount. See GN 02408.626.
F-stop
1.
Nonreceipt of check(s) issued to non-beneficiaries.
2.
Nonreceipt of check(s) issued for Title XVI attorney fees.
For additional F-stop uses, see GN 02408.003.
Not Due or Not Entitled
When a check or EFT payment is not due to the beneficiary or recipient of an estate.
Original Check
An initial check payment printed on U.S. Treasury paper stock. Term used for the regular recurring Title II, Title XVI, and payment cycling monthly check that is issued on the regular monthly delivery date for that type of check. It can also apply to one time payments (OTP) type-2 underpayment, type-3 supplemental, or type-4 OTP.
Payment Over Cancellation (POC)
Presenting Financial Institution (FI) or Bank
The term used to identify the FI where a benefit check was cashed. The FI then presents the check to the Federal Reserve Bank (FRB) for reimbursem*nt from the Trust Fund for Title II payments or from the General Fund for Title XVI payments.
Questioned Documents Branch (QDB)
Reclamation
Treasury process to recover funds directly from a Financial Institution (FI) for erroneous payments issued after the death of the beneficiary or recipient or for checks cashed over a forged signature as determined by Treasury.
Representative Payee
The representative payee is the person or organization SSA selects to receive payment on behalf of a beneficiary or recipient in situations where the beneficiary or recipient cannot manage or direct the management of his or her benefits.
The RFC is a Treasury component that
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Houses direct deposit information,
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Performs the initial Treasury processing of nonreceipt reports,
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Issues courtesy disbursem*nts and replacement checks,
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Performs the final processing of all certified benefit payments,
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Manually processes all direct deposit reclamations, and
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Processes all returned checks.
RFRB
The RFRB is the Richmond Federal Reserve Bank, also called the Richmond Fed and Federal Reserve Bank of Richmond.
Single Payment System
Used to automate attorney fee payments and other Title II payments that cannot be made through the current Title II system (e.g., non-beneficiaries or payments to beneficiaries over $29,999.99). See SM 00834.001.
Stop
Stop Action
Stop Reason
Stop Payment Action (1184 Action)
Treasury Offset Program (TOP)
A centralized, government-wide delinquent debt matching and payment offset program administered by the Treasury. This program enables Treasury to collect delinquent debts owed to SSA by offsetting Federal payments due to a debtor. TOP credits SSA with the amount collected and SSA automatically updates its records with the most recent TOP-related information. See GN 02201.029 and GN 02408.405.
Treasury Receivable Accounting and Collection System (TRACS)
TRACS is a debt recovery and accounting system that provides SSA with information about the entire accounting history of a nonreceipt case (e.g.., credits, limited payability credits, debits, reclamations, refunds).
Unavailable Check Cancellation (UCC)
Action taken by Treasury when SSA inputs an SF-1184 stop-payment action, the payment is outstanding (i.e.., not cashed or returned), and the check is not physically at the RFC.
W-Stop
Title II stop code used only for death of the Representative Payee. The W-stop transmits to Treasury and posts to PHUS as an E-stop.